Capital Markets Administrative Assistant - El Segundo, CA

Zions Bancorporation, N.A. (NYSE: ZION) is a premier financial services company with ~$100B in assets operating through 8 brands in Arizona, California, Colorado, Idaho, Nevada, New Mexico, Oregon, Texas, Utah, Washington, and Wyoming.  With a leading market share in small and middle-market banking, the Bank’s 500+ client managers and 200+ wealth advisors have vigorous client development strategies that feed into Zions Capital Markets.  

Zions Capital Markets provides targeted, client-driven financing and advisory solutions to help companies across our markets raise capital efficiently and execute strategic transactions effectively.  Our approach is simple – help clients we know connect and tell their story to investors we know well. 

 Zions Capital Markets brings “bulge bracket” solutions to the business customers of our local affiliates, as the platform is continually expanding our product capabilities to meet the evolving needs of our client base. The platform currently has teams of experienced professionals operating from offices in Salt Lake City, Houston, Los Angeles, Charlotte, Dallas, Ft. Lauderdale, and Orange County. For more information, please see our website at www.zionscapitalmarkets.com

We are currently hiring one Administrative Assistant IV to support the growing Zions Capital Markets team.  The position will be based in El Segundo, CA and will require the employees’ schedule to be in-office Monday through Friday.

Essential Functions:

• Provide experienced administrative support to Zions Capital Markets Team.

• Execute accurate calendaring for multiple individuals. Candidate should be comfortable working with 4+ time zones on a regular basis.

• Arrange domestic travel including flights, hotels, car rentals, and car services through Zions Corporate travel desk. 

• Process expense reports for multiple individuals across different Zions Capital Markets teams in Concur ensuring compliance with the Travel & Expense Policy.

• Fulfill office manager duties including collecting mail, greeting visitors, liaise with building security and parking for guests, order standard office supplies and beverages, order lunches for on-site meetings, arrange dining reservations for off-site meetings, and keep office and bank policies maintained for the respective location.

• General administrative support include creating, maintaining, and editing Word documents, Excel spreadsheets and PowerPoint presentations; making and answering phone calls; writing professional e-mail correspondences.

• Assist with corporate event planning, including meetings/meals around industry conferences, division offsites, client site-visits, and other business development needs/events.

• Assist in processes specific to the Business Enablement projects that may include on-boarding and general operations.

• Coordinate Emergency evacuation procedures for the group based on location.

• Ad-hoc assignments as requested.

Qualifications:

• High School diploma or equivalent, Bachelor’s degree preferred and 4+ years administrative, business, finance or other directly related experience.

• Strong preference for candidates with experience supporting Capital Markets functions including investment banking and/or sales & trading businesses. 

• Ability to understand, interpret and execute policies and procedures as written.

• Excellent communication skills – written and verbal.

• Ability to prioritize projects and strong problem-solving skills.

• Good research skills and strong attention to detail.

• Requires excellent customer service, relationship, organizational, analytical, and creative problem-solving skills.

• Knowledge of various software applications including Microsoft Office (Teams, Outlook, Word, Excel, SharePoint, and PowerPoint), Concur, and ADP Workforce Dimensions.

This position is eligible to earn an hourly wage in the range of $21.00 - $32.00 depending on job-related factors such as level of experience.   

Benefits: 

• Medical, Dental and Vision Insurance – START DAY ONE! 

• Life and Disability Insurance, Paid Paternal Leave, and Adoption Assistance 

• Health Savings (HSA), Flexible Spending (FSA), and dependent care accounts 

• Paid Training, Paid Time Off (PTO), and 11 Paid Federal Holidays 

• 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience

• Mental health benefits, including coaching and therapy sessions 

• Tuition Reimbursement for qualifying employees 

• Employee Ambassador preferred banking products